The Accounts Payable/Accounts Receivable Specialist at Horizon Manufacturing Group will be responsible for managing the day-to-day financial transactions related to accounts payable and accounts receivable. This role plays a critical part in maintaining accurate financial records and ensuring timely payments and collections to support the company’s operations.
Key Responsibilities:
- Accounts Payable:
- Process invoices accurately and efficiently, verifying coding, approvals, and supporting documentation.
- Coordinate with vendors to resolve discrepancies and ensure timely payment of invoices.
- Maintain vendor records, including contact information, payment terms, and banking details.
- Reconcile vendor statements and respond to inquiries regarding payment status.
- Accounts Receivable:
- Generate and send customer invoices accurately and timely, ensuring compliance with contract terms and billing requirements.
- Monitor accounts receivable aging and follow up with customers to collect outstanding balances.
- Investigate and resolve billing discrepancies or disputes in a timely manner.
- Record and reconcile customer payments received against outstanding invoices.
- Cash Management:
- Reconcile bank statements and monitor cash balances to ensure accuracy and liquidity.
- Process electronic payments, wire transfers, and other disbursements as needed.
- Assist in the preparation of cash flow forecasts and projections.
- Reporting and Analysis:
- Prepare and distribute regular reports on accounts payable and accounts receivable aging, cash flow, and other financial metrics.
- Analyze trends and variances to identify opportunities for process improvements and efficiency gains.
- Assist in month-end and year-end closing activities, including accruals and reconciliations.
- Compliance and Documentation:
- Ensure compliance with company policies, procedures, and accounting standards.
- Maintain accurate and organized documentation for all accounts payable and accounts receivable transactions.
- Assist in internal and external audits as needed.
Qualifications:
- Proficiency in accounting software and MS Office Suite, with advanced Excel skills preferred.
- Strong attention to detail and accuracy in data entry and financial calculations.
- Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.
- Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
Job Type: Full Time
Job Location: Lake Mills